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Documentation Index

Fetch the complete documentation index at: https://docs.churningtracker.com/llms.txt

Use this file to discover all available pages before exploring further.

Orders are the foundation of Churning Tracker. Every shipment, payout, and report links back to an order and its line items.
Orders list view

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Order types

Pick the type that matches how the order makes you money. The type controls which fields show up and how payouts are matched.

Buying group

Orders resold through a buying group (BG). Payouts come from the BG after shipment.

Cashback

Portal orders (Rakuten, TopCashback, etc.). Payout is the portal rebate.

Gift card resale

Gift cards bought to resell on secondary markets. Payout is the resale amount.

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Create an order

Go to Orders → New order and fill in the form. Required fields
  • Order type
  • Retailer (and retailer account if you have multiple logins)
  • Account owner
  • Credit card
  • Order date
  • Order number
Line items Add one row per product. Each line has:
  • Description (required)
  • Model / SKU (optional)
  • Quantity
  • Unit price
  • Auto-calculated line subtotal
Totals
  • Shipping
  • Taxes
  • Discounts / fees
Optional fields
  • Buying group (for BG orders)
  • Tracking numbers and carrier
  • Order status
  • Notes
New order line items section

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Order list

The Orders page is a sortable, filterable table of every order you’ve logged. Common actions
  • Filter by buying group, status, retailer, account owner, or date range
  • Sort by any column
  • Search by order number or item description
  • Duplicate an order to reuse details for repeat purchases
  • Export CSV for the current filter (see CSV exports)
  • Customize columns to show only what you care about
Save a frequently-used filter combination — it sticks across visits so your default view shows what matters most.

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Order statuses

Statuses help you track what stage each order is at. Update as the order progresses:
  • Pending — placed, not yet shipped
  • Shipped — tracking number attached
  • Delivered — carrier confirmed delivery
  • Received — buying group / portal confirmed receipt
  • Paid — payout received
  • Cancelled — order was cancelled

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Line items

Line items power line-level payout reconciliation. Each item on an order can be:
  • Linked to a specific payout
  • Reported on individually in the Items tab
  • Exported separately in CSV exports
This lets you see margin on a per-product basis instead of per-order averages.

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Tips for high-volume operators

  • Use the Chrome extension on supported sites to skip manual entry.
  • Set up email automation to auto-create orders from confirmation emails.
  • Use CSV import for one-off bulk migrations from your spreadsheet.
  • Save reusable retailer accounts to keep multi-login workflows clean.