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A buying group order is something you bought to ship to a group for a payout. It carries the group, an expected payout per item, tracking numbers, and eventually the payouts you received. This page covers entering one by hand; imports are covered under Importing orders.
The Add Buying Group Order form

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Add an order

1

Open the form

On the Buying Groups tab, click Add order.
2

Enter the order basics

The order date defaults to today. Type the order number, pick the retailer, and pick the retailer account if you use more than one login there. If the retailer is empty, a recognizable order number fills it in: Amazon, Best Buy, Walmart, Apple, HP, and Home Depot formats are detected.
3

Add the line items

One row per product: quantity, unit price, expected payout per unit, description, and model number. Up to ten lines. If you’d rather enter one total, switch to the Subtotal tab, or No Purchase for a deal that needed no purchase.
4

Add tax, shipping, and discounts

Tax and discount can be entered as a percentage with the % toggle. The summary below shows the total, expected payout, card earnings, cashback, and expected profit as you type.
5

Pick the buying group and status

Choose the group, or a custom one from the Manage option. Status defaults to Ordered. In Subtotal mode, enter the expected payout here instead of per line.
6

Add tracking, card, and extras

Under Shipping, add tracking numbers now or later; see Shipments. Under Additional Details, pick the credit card. Its default earn rate fills in and can be changed for this order. Cashback, redemption codes, tags, and notes have their own sections.
7

Save

If the order has tracking numbers, it’s saved as Shipped rather than Ordered.
The Additional Details section with credit card and earn rate

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Expected payouts

The expected payout is what the group promised per unit. It drives expected profit and the 3% rule that marks an order paid. On paid plans, leaving it blank on a new line item lets Churning Tracker fill it from the group’s live deals when the model or UPC matches; see Deals. You can also set it later from the table, or for many orders at once with the Update expected payouts bulk action.

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Statuses

Automatic changes only move forward. You can set any status by hand from the table.

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How profit is calculated

  • Total cost is subtotal plus shipping and tax, minus discounts.
  • Expected profit is expected payout plus card earnings plus expected cashback, minus total cost.
  • Actual profit is the payouts you’ve recorded plus card earnings plus posted cashback, minus total cost. It stays empty until the order has a payout.
  • Card earnings come from the order’s earn rate and the card’s program valuation; see Credit cards.
Hover a profit cell on the table to see each line of that math.

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Next steps

Submit tracking to the group from the orders table once the package ships; see Submitting tracking. When the money arrives, record a payout.